Toolbox Talk Record Template
v1.5
Purpose. Supervisors and crew leaders use this template to plan and record short safety talks on a hazard, incident, procedure change or seasonal risk.
1.Purpose
A toolbox talk is a ten to fifteen minute briefing on one topic, delivered at the start of a shift in the work area. It is used to share lessons from incidents, introduce a new procedure or product, and remind crews of controls before higher risk seasonal work such as harvest, spraying, lambing or tree work. Every talk must be recorded on this template.
2.Preparing the talk
Choose one topic and prepare three key messages. Read the relevant procedure beforehand and bring any equipment, label or safety data sheet you want to show. Check the WHS Incident and Hazard Register for recent incidents related to the topic.
3.Delivering the talk
State the topic and why it matters, explain the controls, demonstrate where possible and invite questions. Ask workers for hazards they have noticed. Agree any actions and who will do them.
- Topic and reason
- Key messages and controls
- Demonstration
- Questions and worker input
- Agreed actions
4.Recording attendance
Every attendee must print and sign their name. Workers who were rostered but absent must be briefed individually and added to the record with the date they were briefed.
5.Filing
The completed record must be sent to the Business and Compliance Manager within two working days and filed with the site training records. Actions arising must be entered in the WHS Incident and Hazard Register if they relate to a hazard.